Payment methods are the various ways customers pay for their products or services. The common methods are cash, check, credit or debit cards.
Creating Payment Method
Korona allows you to set up multiple payment methods as needed. It also offers the ability to customize the payment methods for your business needs.
To access your payment methods, you will need to go to the payment method screen. Go there by navigating Settings > Payment Methods. Select the payment method and click on the edit button at the top of the screen. You will be taken to the edit payment method screen.
Once you enter the edit payment method screen, you will be presented with a variety of fields. These allow you to setup your payment method for what your business needs. For example, you can set a payment method to be exact change only and not allow change to be handed back to the customer. You can also have multiple receipt copies print, this is good for credit and debit payments to keep track of transactions.
- Number: Payment Method number Assigned by Korona.
- Name: Name for your payment method. ex. Credit.
- Currency: Accepted currency unit. USD, GBP…etc.
- Payment Service: How the payment is received. Cash, credit terminal etc.
- Service Parameter: Additional options that the payment service might need. Pre-auth, debit, more.
- Processing Type: How it is processed, Genius, Web Keyed/Swiped, Pre/Post Auth.
- Receipt Print Copies: How many additional copies of the receipt are printed after payment has been processed by the point of sale.
- Revenue Account: The revenue account that the Payment Method is attached to. Revenue information for this account can be found under Evaluations > Revenue Allocation Account Reports and selecting that account.
- Advice: This text is displayed for billing invoices under the total sum. For example, you can enter your bank account, which of the customers should use for the invoice amount. The text also appears on the document PDF, which you can create by clicking the PDF button at the top of the screen for that invoice.
- Balance: Whether or not the payment method needs a to have a closing balance entered.
- Denominated Balance: Determines if the balance can be entered in a denominated way.
- Allowed Balance Difference: This allows the acceptable difference if the count is off for that day. If the amount entered is within the allowed difference then the Point of Sale will accept the entered amount.
- Change Due: When activated, the amount can be exceeded due to means of payment. This allows the payment method to create change.
- Use Cash Drawer: If activated, the cash drawer will open upon payment completion.
- Force Printing: Forces the receipt to print even it is turned off at the point of sale.
- Force Customer Number: When activated, receipts made on this payment method will need to have a customer number set.
- Maximum Payment Amount: A permissible maximum amount can now be stored in the payment methods in order to comply with any legal restrictions.
Once you have made your changes, click the Save button at the top of the screen. To be able to use the payment method, you will need to add it to the terminal via a button under Settings > Button Configurations and clicking on the payment method tab.
Adding the Payment Method to the POS Terminal
Go to the button layout page by navigating Setting > Button Configurations. Select the configuration you wish to edit. Once you get to that screen click the button layouts button at the top of the screen. Select the layout you wish to add that payment method button to. Once you are at the layout you wish to edit, select the area you wish to place the button. Right click on that square and click on “Select Payment Method” from the context menu. The add function dialogue box, with the type “Payment Method” selected already. Select the payment method and click Add. After you have added the button, save the layout by clicking on the Save button at the top of the screen.
Payment Methods (Using Multiple Currencies)
It is entirely possible to use more than one currency when using Korona. This works great for shops that are located inside airports, or tourist gift shops.
To learn more on how to set up a new currency please navigate to our Currencies manual page.
Once you are done, you can now accept that currency by attaching it to a payment method. Detailed instructions on how to do this are located at the top of this page. Remember to Retrieve Master Data and restart any terminals that this change applies to. Ring up a transaction as you would normally. Select total. If you have set up an exchange rate amount from USD and Euro you will notice how the amount is different between the two currencies, USD and Euro. You can also switch back and forth between the currencies on your point of sale by selecting the default payment method under Sales > Points of Sale, this will show up on the receipt as you process the payment.